Schedule recurring events as far in advance as possible, when you can. For example, I work with a personal trainer 3 days a week. It is the same three days and at the same time each week, assuming I’m in town. I schedule this for the entire year. I can always change it if I need to but the time is blocked for my personal trainer time for 12 months out. I do the same thing for date night with my husband. We have one night per week that we consider our date night. It doesn’t have to be the same night every week, but it can be. These can get scheduled as recurring events, keeping in mind that they can always change nights if there is something that comes up. The same thing can be done for notes to loved ones. Maybe once per month you want to send a note to a child, parent, or someone else. You can schedule this as a recurring event on your calendar so you don’t have to think about it for 12 months out. When you think about it, there are probably many things you could schedule in advance so your time is blocked for these events and taken off your plate.