Business performance is one of the most important parameters to rate your efficiency and likelihood to achieve your goals. Though your business may be running smoothly from an overview, you know that there are ways to improve your business performance more rapidly.
You might seem to notice that meetings that were initially scheduled to facilitate performance and create important reviews have begun to take longer with little to no new information provided.
Tasks that should also last a few days might have started to take longer due to double-scheduling, staff inefficiency, and many other problems.
When you are at this point in your business, your productivity will continue to take a beating which decreases your effectiveness and ability to handle tasks in a timely and organized manner.
Consider these seven productivity tips will help you to improve your business performance.
- Choose Automation
Many tasks can be easily handled using automated apps and services. Tasks like prospect and client scheduling, meeting confirmations, nudging people to submit information you need, project management with team members, and receipts and invoices to vendors and suppliers can be easily automated to save time.
When these tasks are automated, you and your employees can focus on your business’ more important aspects that need human effort. This automatically improves your productivity and gives your business a competitive advantage.
For a few productivity ideas, go to https://www.accountabilitycoach.com/10-productivity-tools-every-business-owner-needs/.
- Encourage Face-to-Face Conversations
Technology has made it easy to have online conversations without having to meet in person. It has also made conversations among businesses and consumers easier and faster.
Though this has increased productivity and relationships between businesses and their external environment, this can adversely affect relationships in a business. Meeting with a prospect for the first time in a face-to-face and in person session might get you a better outcome. This allows both of you to see body language and expressions which can be more powerful and effective on the results you want. Online meetings can have many technical issues which don’t you’re your outcomes.
- Reduce Constant Interruptions
Choose to automate smaller tasks by producing laid down steps to follow every time you have to do them to improve business productivity. These repeatable steps can be put into workflows depending on the software services you use.
Having short, regularly scheduled daily meetings can be used to understand important information and monitor the direction of the business activities that must be carried out daily is very important to reducing interruptions and distractions.
When you don’t have regular meetings, you have more people interrupting you when you are focused on other important activities time blocked in your calendar. This also reduces the onsey, twosey emails you get with questions about something. Working by appointment only, as much as possible, can be a game changer for you and everyone on your team to be even more productive and efficient. You have everything you need to talk to your team, and they have what they need to talk to you at the appointed times, thus significantly reducing interruptions.
- Create a Daily 10-minute Meeting
Coming off the need to reduce constant interruptions in business, creating a daily 10-minute meeting for your business helps you organize your activities, prioritize tasks, and get essential updates on tasks.
It also serves as a way to deliver important updates and information while keeping everyone in the loop about joint tasks and projects. A daily 10-minute meeting improves productivity and can be directly traced to improving business efficiency.
- Encourage Single Task Focus
Over the years, the ability to multitask has been a coveted skill by many companies. This means you are able to balance multiple tasks and deliver results on every one of them.
Presently, the challenges of multitasking have been exposed to include overwhelm, loss of focus, and poor or less quality results.
Encourage single task focus in your business. This allows your employees to focus on one task at a time and provide excellent results before moving on to another task.
Single task focus also improves productivity and helps you complete more tasks quickly without giving up speed for quality.
- Discourage Drop-in Meetings
In the business world, emergencies arise that may need your attention. It may be in the form of a phone call from a business partner or client, or a quick task explanation from a support team person. The challenge with this is that once they start, they are likely never to stop.
Stop-in meetings are designed to help every other person to your detriment. It causes a loss of focus and clarity on your task causing you to take longer on delivering tasks and produce lower quality results.
Stop-in meetings for tasks that can be originally dealt with in one minute can turn out to be a 15-minute meeting that wastes time and reduces productivity for all involved.
Section 15 minutes a day in your calendar as “open time” and if someone must talk to you, they can put their name in that time block and have an agenda with items they want to discuss. This will help you work without interruptions, prevent stop-in meetings, and keep abreast of developments.
The only exception that I can think of is that if the building is burning down and someone needs to interrupt you to tell you to get out, that is an acceptable interruption.
- Stick to a Process
Establishing trusted processes is important for the day-to-day of any business. When you have a process, activities are more efficient, and results are at par with expectations.
Though the established process may be time-consuming to create, you should focus on the type of results you want each project or activity to provide. If you choose to speed up the process or cut corners, the results generated will be unsatisfactory or detrimental, leading to a do-over or lost business.
When this happens, time efficiency, productivity, and effectiveness suffer significantly.
Productivity tips are designed to help you understand what your business entails and improve your business activities in more efficient ways. Use these seven productivity tips to enhance your firm’s overall performance from everyone, so you can enjoy having your ideal business and ideal life.
If you want to be even more productive, reach out to me today to schedule your complimentary consultation.
Do you feel like your business has plateaued or you are sick and tired of being sick and tired? Could you use a shot in the arm to make even more progress on your goals? Consider working with The Accountability Coach. I’m here to help you accelerate your results, so you can enjoy your ideal business and ideal life!
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